U.S. General Services Administration
Personal property publications
For federal agencies
| Publication title | Description |
|---|---|
| GSA personal property disposal guide | This guide provides a comprehensive overview of the personal property disposal process. Topics include excess utilization, surplus donation, sales to the public, Computers for Learning, abandonment/destruction, foreign gifts, and more. |
| Property custodian guide | This quick reference guide is for federal property custodians. Property custodians and accountable property officials play a pivotal role in ensuring the effective federal transfer, donation, and sale of assets. This guide provides them with essential information on property disposal including reporting, screening, and sales; direct transfers; the Personal Property Management System; GSA Auctions; the Computers for Learning program, and more. |
| Personal property management program fact sheet | This fact sheet helps federal agencies and other eligible entities learn how they can acquire excess and surplus property for their missions, including acquiring, selling, transferring, donating, and disposing of excess personal property. |
| Personal property management reporting property checklist | Whenever you dispose of excess personal property, use this checklist to make sure you do it correctly. This publication includes guidance on descriptions, photos, and more to help you transfer excess property as quickly as possible. |
| Vehicle reporting checklist | When disposing of vehicles, use this checklist to make sure you do it correctly. This also includes a fillable form that can be uploaded to the vehicle report in PPMS, making it easy for potential recipients to learn more about your property. |
| Personal property management photo reference guide | Provides tips for taking effective photos of federal personal property when reporting to PPMS for transfer, donation, or sale. Tips include how to achieve good lighting, de-clutter photos, highlight details, and more. |
| Planning for agency moves | Plan ahead for a move. This sheet contains helpful information about planning for the disposal of excess property during an agency move. |
| Personal property management sustainability slipsheet | This flyer includes helpful information about our numerous programs that support reusing federal personal property instead of sending it to landfills. |
| Abandonment and destruction reference sheet | This FAQ contains valuable information about the abandonment or destruction process, and a flowchart to help you make determinations. |
Surplus donation program
| Publication title | Description |
|---|---|
| Guide to the Federal Surplus Personal Property Donation program | This in-depth guide describes how certain non-federal organizations can acquire surplus personal property from the federal government. Find out if your organization is eligible and how to request property today. |
| Quick guide to the Federal Surplus Personal Property Donation program (for state and local) | Learn how certain non-federal organizations can acquire surplus personal property from the federal government. Find out if your organization is eligible and how to request property today. |
| Donation handbook (GSA Order FAS P 4025.5A) | Provides procedures for donation of federal surplus personal property according to the Federal Property and Administrative Services Act of 1949, 63 Stat. 377, as amended, and other applicable laws. |
| Computers for Learning program guide | Provides an overview of CFL, a program where federal agencies can transfer excess computers and related peripheral equipment to schools and educational nonprofit organizations. |
| Computers for Learning quick guide | Quick guide to CFL, where Federal agencies can transfer excess computer equipment to schools and educational nonprofit organizations. |
Sales
| Publication title | Description |
|---|---|
| GSA public sales: used federal government personal property trifold | This guide contains valuable information about GSA auctions, types of items that can be purchased, how to find out about our sales, who to contact, and payment and removal of property. |
| Exchange/sale authority can offset your cost of replacing personal property | Executive agencies, when acquiring replacement property, may exchange or sell items of personal property and may apply the proceeds from the sale or the exchange allowance, in whole or in part, to reduce the agency’s cost of acquiring similar newly acquired property. |
| Exchange/sale for aircraft reference sheet | This flyer details how agencies can use the exchange/sale authority to replace an aircraft. Information includes when the authority should be used, why you should use it, how to get started, and who to contact if you have questions. |
| Agency reimbursement reference sheet | Includes essential information on how your federal agency can receive reimbursement for the property it sells, including reimbursable property types, required financial information, and FAQ. |
Visit our customer marketing library service to order printed copies of our publications. Personal property management brochures are available online. You can get more information from your area property officer.
Tools for Federal Agencies
- PPMS.gov helps eligible customers report, search for, and select personal property. Customers can also manage and monitor their personal property reported to GSA for sale.
- Computers for Learning allows schools and educational non-profit organizations to obtain excess computer equipment directly from federal agencies.
- GSA Auctions® helps people purchase personal property from locations around the country.